YouTube Subtitles vs Transcripts: What is the Difference?

What Are Subtitles?

Subtitles are text versions of the spoken dialogue in a video, typically displayed at the bottom of the screen. They are primarily intended for viewers who can hear the audio but need text in another language (translation) or who prefer reading along.

• Usually contain only spoken words
• Often translated into other languages
• Timed to appear synchronized with speech
• Common file formats: SRT, VTT, ASS

What Are Captions?

Captions include not just spoken dialogue but also sound effects, speaker identification, and other audio information. They are designed for viewers who are deaf or hard of hearing.

• Include sound effects [music], [applause], [laughter]
• May identify speakers ("John: Hello there")
• Can be open (burned into video) or closed (toggleable)
• On YouTube, these are called "CC" (Closed Captions)

What Is a Transcript?

A transcript is a complete written record of everything spoken in a video, presented as a continuous document rather than timed on-screen text. Transcripts are designed for reading, searching, and reference — not for displaying during playback.

• Full text document of all spoken content
• Often includes timestamps for reference
• Can be searched, copied, and edited
• Available in multiple formats: TXT, PDF, DOCX, etc.

Quick Comparison Table

Which One Do You Need?